A virtual data room is where businesses can store and share sensitive documents with trusted third parties and reduces the chance that sensitive information about business will be divulged to unauthorised individuals. Due diligence was once carried out in physical rooms. Today, it is done online in virtual data rooms.
The best VDRs offer security-first features that help reduce the risk of data breaches and unauthorised sharing. These include granular control of access to documents multi-factor authentication, sessions timeouts, restrictions on location, secure spreadsheet viewers, watermarking, screenshot blocking, and encryption. All of these create a robust digital fortress around the information stored and shared in a VDR which allows organizations to meet regulatory compliance and establish trust with their customers.
When choosing a secure data storage space, it is crucial to make sure that the choice is actually suited to the purpose and doesn’t just allow authorized users to log in and share your files with other platforms. Some “secure” systems claim to stop this, but the reality is that they do not – they simply secure your files on the server, before delivering them to your browser.
To accomplish check that this it is based on the fact that your browser comes with an SSL certificate, and that your browser is set to only accept certificates from a trusted source. This does not mean your VDR can’t be hacked. However it ensures that hackers are only able to access your encrypted files, and not your temporary files.