Preparing for your board meeting is among the most important things you can do to ensure a successful meeting. A well-run meeting will be a clear and efficient decision-making process and a more the difference between shareholder and stakeholder efficient use of time for everyone.
This starts with the agenda. The agenda should clearly identify the major topics to be discussed as well as the decisions that need to be taken. The materials for the meeting should be sent out at least a week before the meeting so that participants and Board members have time to prepare.
If there are any issues that require to be addressed or there is a lack of information in the board’s package it is a good idea to schedule a call with the relevant individuals prior to the meeting. This will allow the Board Member to discuss their concerns with the CEO or management, and to request any additional information that they require in order to be prepared for the meeting. This will help reduce the number of questions at the meeting and will help to have more efficient and productive meeting.
It is also recommended to conduct some research or analysis on the issues that might come up during the meeting. You can accomplish this by asking for more details from the relevant people or contacting external sources. You’ll be more informed and be capable of asking more thoughtful questions that bring value to the meeting.